DONATION COLLECTION POLICYof the Public Organization YOUTH CLIMATE INITIATIVE «ROZVIY»
GENERAL PROVISIONS
1.1. The Donation Collection Policy (hereinafter – the Policy) establishes the procedure for making voluntary contributions in favor of the PUBLIC ORGANIZATION «YOUTH CLIMATE INITIATIVE «ROZVIY» (hereinafter – the Organization), as well as the principles of acceptance, use, accounting, and reporting of contributions.
1.2. The Policy applies to all natural persons and legal entities that voluntarily provide the Organization with financial or material support (hereinafter – the Donor or the Donation).
1.3. Donations are made voluntarily, without any obligations on the part of the Organization to provide goods, services, or benefits in return. A Donation is not payment for goods or services, is not an investment, and does not create corporate or property rights for the Donor.
1.4. The Organization is a non-profit public association in accordance with the legislation of Ukraine and carries out its activities exclusively for non-commercial statutory purposes, including projects in the field of climate education, green economy, youth participation, and sustainable development.
1.5. The Policy is developed in accordance with the Charter of the Organization and the legislation of Ukraine, including the Civil Code of Ukraine, the Law of Ukraine «On Public Associations», the Law of Ukraine «On Charitable Activities and Charitable Organizations», in the part regulating the receipt of voluntary donations by public organizations.
1.2. The Policy applies to all natural persons and legal entities that voluntarily provide the Organization with financial or material support (hereinafter – the Donor or the Donation).
1.3. Donations are made voluntarily, without any obligations on the part of the Organization to provide goods, services, or benefits in return. A Donation is not payment for goods or services, is not an investment, and does not create corporate or property rights for the Donor.
1.4. The Organization is a non-profit public association in accordance with the legislation of Ukraine and carries out its activities exclusively for non-commercial statutory purposes, including projects in the field of climate education, green economy, youth participation, and sustainable development.
1.5. The Policy is developed in accordance with the Charter of the Organization and the legislation of Ukraine, including the Civil Code of Ukraine, the Law of Ukraine «On Public Associations», the Law of Ukraine «On Charitable Activities and Charitable Organizations», in the part regulating the receipt of voluntary donations by public organizations.
DEFINITIONS OF TERMS
2.1. Donation – voluntary, unconditional, non-refundable provision by Donors of funds or other property to the Organization for the implementation of statutory activities and projects.
2.2. Donor – a natural or legal person who makes a Donation.
2.3. Targeted donations – contributions provided by the Donor for a specific project or area of activity of the Organization.
2.4. General donations – contributions directed to the general statutory activities of the Organization.
2.5. Recipient – the Organization that accepts Donations and uses them in accordance with the Policy.
2.2. Donor – a natural or legal person who makes a Donation.
2.3. Targeted donations – contributions provided by the Donor for a specific project or area of activity of the Organization.
2.4. General donations – contributions directed to the general statutory activities of the Organization.
2.5. Recipient – the Organization that accepts Donations and uses them in accordance with the Policy.
FORMS AND METHODS OF MAKING DONATIONS
3.1. The Organization may accept Donations in the following forms:
– funds transferred to the Organization’s account;
– funds in any currencies permitted by the banking rules of Ukraine;
– material assets, goods, equipment, technical means, or other property;
– informational or intellectual services provided free of charge by the Donor
;– other forms of assistance that do not contradict the legislation.
3.2. At the time of development of the Policy, the Organization does not use online payment services, but may implement them in the future; in such case, the payment procedure will be supplemented by a relevant section.
3.3. The Organization may receive Donations from Ukraine and from other countries, provided that such transactions are not prohibited by Ukrainian legislation and banking rules.
– funds transferred to the Organization’s account;
– funds in any currencies permitted by the banking rules of Ukraine;
– material assets, goods, equipment, technical means, or other property;
– informational or intellectual services provided free of charge by the Donor
;– other forms of assistance that do not contradict the legislation.
3.2. At the time of development of the Policy, the Organization does not use online payment services, but may implement them in the future; in such case, the payment procedure will be supplemented by a relevant section.
3.3. The Organization may receive Donations from Ukraine and from other countries, provided that such transactions are not prohibited by Ukrainian legislation and banking rules.
DONOR DATA AND THEIR TRANSFER
4.1. When making a Donation, the Organization may receive the following data from the Donor:
– name or legal entity name;
– email address;
– phone number, if provided by the Donor;
– comment or purpose of the Donation, if the Donor wishes to specify it.
4.2. Donor data are used exclusively for:
– communication with Donors;
– preparation of acknowledgments;
– preparation of reports to Donors, in case they support a specific project;
– internal financial and legal accounting of the Organization.
4.3. Donor data are not transferred to third parties except in cases:
– when directly required by law;
– when necessary for accounting audit;
– when required by donor programs and grant obligations in the part of public reporting;
– when the Donor independently agrees to the disclosure of their name.
– name or legal entity name;
– email address;
– phone number, if provided by the Donor;
– comment or purpose of the Donation, if the Donor wishes to specify it.
4.2. Donor data are used exclusively for:
– communication with Donors;
– preparation of acknowledgments;
– preparation of reports to Donors, in case they support a specific project;
– internal financial and legal accounting of the Organization.
4.3. Donor data are not transferred to third parties except in cases:
– when directly required by law;
– when necessary for accounting audit;
– when required by donor programs and grant obligations in the part of public reporting;
– when the Donor independently agrees to the disclosure of their name.
ACCEPTANCE AND PROCESSING OF DONATIONS
5.1. Each Donation is considered completed from the moment of:
– receipt of funds to the Organization’s bank account;
– transfer of material assets under an acceptance certificate;
– transfer of other free assistance by agreement between the Donor and the Organization.
5.2. The Donor does not have the right to require the Organization to conclude any additional agreements if the Donation is made for the general activities of the Organization.
5.3. In the case of a Donation provided by a legal entity or for international payments, a separate memorandum or charitable support agreement may be concluded if necessary.
5.4. The Organization is not obliged to report to the Donor on the detailed use of their Donation if it was directed to the general activities of the Organization.
– receipt of funds to the Organization’s bank account;
– transfer of material assets under an acceptance certificate;
– transfer of other free assistance by agreement between the Donor and the Organization.
5.2. The Donor does not have the right to require the Organization to conclude any additional agreements if the Donation is made for the general activities of the Organization.
5.3. In the case of a Donation provided by a legal entity or for international payments, a separate memorandum or charitable support agreement may be concluded if necessary.
5.4. The Organization is not obliged to report to the Donor on the detailed use of their Donation if it was directed to the general activities of the Organization.
TARGETED DONATIONS
6.1. If the Donor makes a contribution with a specific targeted purpose, the Organization is obliged to:
– use the Donation strictly for the specified target area;
– maintain separate accounting of such Donations;
– inform the Donor of the general result of the use of funds, if this is provided for by agreement or public communication within the project.
6.2. If the targeted project has been changed, reduced, or completed, the Organization may:
– agree with the Donor on a new direction of use;
– direct the remaining Donation to the closest similar activity by purpose;
– return the Donation, if this is explicitly stated in the agreement with the Donor and does not contradict the legislation.
6.3. If the Donor did not specify the purpose of the Donation, it is considered general and is used for the statutory purposes of the Organization.
– use the Donation strictly for the specified target area;
– maintain separate accounting of such Donations;
– inform the Donor of the general result of the use of funds, if this is provided for by agreement or public communication within the project.
6.2. If the targeted project has been changed, reduced, or completed, the Organization may:
– agree with the Donor on a new direction of use;
– direct the remaining Donation to the closest similar activity by purpose;
– return the Donation, if this is explicitly stated in the agreement with the Donor and does not contradict the legislation.
6.3. If the Donor did not specify the purpose of the Donation, it is considered general and is used for the statutory purposes of the Organization.
USE OF DONATIONS
7.1. Donations are used to implement the statutory activities of the Organization, including:
– conducting educational programs and events;
– development of youth initiatives;
– support of projects on climate policy and green recovery;
– preparation of materials, research, analytics, and publications;
– organization of international cooperation programs;
– administrative support of the Organization’s activities, if this does not contradict the conditions of grants or targeted contributions.
7.2. Part of the received funds may be used for administrative expenses of the Organization, such as:
– rent of premises;
– purchase of equipment;
– remuneration of engaged specialists;
– banking expenses;
– website maintenance;
– other expenses permitted by law.
7.3. If a Donation is provided for a specific project, grant, or program, the Organization is obliged to comply with the requirements of the relevant donor and may not change the purpose of the funds without consent.
– conducting educational programs and events;
– development of youth initiatives;
– support of projects on climate policy and green recovery;
– preparation of materials, research, analytics, and publications;
– organization of international cooperation programs;
– administrative support of the Organization’s activities, if this does not contradict the conditions of grants or targeted contributions.
7.2. Part of the received funds may be used for administrative expenses of the Organization, such as:
– rent of premises;
– purchase of equipment;
– remuneration of engaged specialists;
– banking expenses;
– website maintenance;
– other expenses permitted by law.
7.3. If a Donation is provided for a specific project, grant, or program, the Organization is obliged to comply with the requirements of the relevant donor and may not change the purpose of the funds without consent.
PROCEDURE FOR RETURNING DONATIONS
8.1. Donations are voluntary and non-refundable. As a general rule, the Donor may not demand a return of the Donation after it has been received by the Organization.
8.2. A return is possible only in exceptional cases:
– if the Donation was made by mistake (for example, the Donor indicated an incorrect amount or made the payment twice);
– if the Donation was targeted and the Organization cannot implement the project for which it was provided, and the Donor explicitly requires a return;
– if this is provided for by law or by an agreement with a legal entity Donor.
8.3. To request a return of funds, the Donor must contact the Organization in writing at contact@rozviy.org.
8.4. The return of the Donation is carried out within the timeframe agreed with the Donor, but not earlier than the Organization is able to documentarily confirm the source of funds and the identity of the Donor in accordance with banking legislation requirements.
8.5. Banking commissions arising during the return of the Donation may be borne by the Donor, unless otherwise agreed by the parties.
8.2. A return is possible only in exceptional cases:
– if the Donation was made by mistake (for example, the Donor indicated an incorrect amount or made the payment twice);
– if the Donation was targeted and the Organization cannot implement the project for which it was provided, and the Donor explicitly requires a return;
– if this is provided for by law or by an agreement with a legal entity Donor.
8.3. To request a return of funds, the Donor must contact the Organization in writing at contact@rozviy.org.
8.4. The return of the Donation is carried out within the timeframe agreed with the Donor, but not earlier than the Organization is able to documentarily confirm the source of funds and the identity of the Donor in accordance with banking legislation requirements.
8.5. Banking commissions arising during the return of the Donation may be borne by the Donor, unless otherwise agreed by the parties.
ACCOUNTING AND REPORTING
9.1. The Organization maintains accounting and financial records of Donations in accordance with the legislation of Ukraine and retains relevant documents for the periods provided by regulatory acts.
9.2. The Organization prepares:
– internal financial reporting;
– reporting for donors within grants;
– general public reports on activities, which may contain information on the amounts of received Donations and their use.
9.3. Public reports may be published on the Website or on the Organization’s social media, depending on the project format and volume of information.
9.4. Donors may receive individual reports if they provided targeted support to specific projects.
9.2. The Organization prepares:
– internal financial reporting;
– reporting for donors within grants;
– general public reports on activities, which may contain information on the amounts of received Donations and their use.
9.3. Public reports may be published on the Website or on the Organization’s social media, depending on the project format and volume of information.
9.4. Donors may receive individual reports if they provided targeted support to specific projects.
INTERACTION WITH DONORS
10.1. The Organization may send Donors:
– acknowledgments;
– information on project implementation;
– invitations to events;
– useful materials related to the Organization’s activities.
10.2. The Organization does not use Donor contact data for third-party advertising or transfer to third parties for marketing purposes.
10.3. The Donor may unsubscribe from mailings at any time by notifying the Organization at contact@rozviy.org.
– acknowledgments;
– information on project implementation;
– invitations to events;
– useful materials related to the Organization’s activities.
10.2. The Organization does not use Donor contact data for third-party advertising or transfer to third parties for marketing purposes.
10.3. The Donor may unsubscribe from mailings at any time by notifying the Organization at contact@rozviy.org.
PUBLICATION OF MATERIALS ABOUT DONORS
11.1. The name or title of the Donor may be disclosed only with their prior consent.
11.2. If the Donor provides materials, stories, or photos for publication, the Organization may use them:
– on the Website;
– on social media;
– in reporting materials;
– in presentations of the Organization’s activities;
– provided that the Donor’s personal non-property rights are respected.
11.3. If the Donor requests removal of their name or other materials from public resources, the Organization fulfills such a request if technically possible and not contrary to the legislation.
11.2. If the Donor provides materials, stories, or photos for publication, the Organization may use them:
– on the Website;
– on social media;
– in reporting materials;
– in presentations of the Organization’s activities;
– provided that the Donor’s personal non-property rights are respected.
11.3. If the Donor requests removal of their name or other materials from public resources, the Organization fulfills such a request if technically possible and not contrary to the legislation.
RESPONSIBILITY OF THE ORGANIZATION
12.1. The Organization does not guarantee that a specific project will be implemented in the form originally planned due to possible external factors, such as changes in funding, changes in partners, martial law restrictions, force majeure circumstances.
12.2. The Organization undertakes to make all reasonable efforts to implement projects and use funds as efficiently as possible and in accordance with statutory purposes.
12.3. The Organization is not responsible for decisions of third parties that affect project implementation, such as international partners, state authorities, landlords, technical providers, and other entities.
12.2. The Organization undertakes to make all reasonable efforts to implement projects and use funds as efficiently as possible and in accordance with statutory purposes.
12.3. The Organization is not responsible for decisions of third parties that affect project implementation, such as international partners, state authorities, landlords, technical providers, and other entities.
FORCE MAJEURE
13.1. The Organization is not responsible for delays or inability to use Donations if such a situation arose as a result of force majeure circumstances, including military actions, emergencies, blocking of banking operations, cyberattacks, natural disasters, or other events beyond the Organization’s control.
13.2. After the termination of force majeure circumstances, the Organization resumes fulfillment of its obligations within a reasonable period.
13.2. After the termination of force majeure circumstances, the Organization resumes fulfillment of its obligations within a reasonable period.
PROCEDURE FOR AMENDING THE POLICY
14.1. The Organization may amend and clarify this Policy in connection with changes in legislation, operating conditions, implementation of new projects, or services.
14.2. The current version of the Policy is published on the Website and enters into force from the moment of publication.
14.3. It is recommended to periodically review the Policy to become familiar with updates.
14.2. The current version of the Policy is published on the Website and enters into force from the moment of publication.
14.3. It is recommended to periodically review the Policy to become familiar with updates.
CONTACT INFORMATION
15.1. For all issues related to Donations, you may contact:
– email: contact@rozviy.org
– postal address: Ukraine, 61166, Kharkiv region, city of Kharkiv, Serpova Street, building 4
– phone: +380956337011
15.2. The Organization considers inquiries related to Donations within reasonable timeframes, taking into account the content of the request and the possibilities of its resolution.
– email: contact@rozviy.org
– postal address: Ukraine, 61166, Kharkiv region, city of Kharkiv, Serpova Street, building 4
– phone: +380956337011
15.2. The Organization considers inquiries related to Donations within reasonable timeframes, taking into account the content of the request and the possibilities of its resolution.
